The company brain for your agency
One AI-ready operating system your whole team runs on: client delivery, content, CRM, recruiting, docs and KPIs in one place. Built in Notion, engineered so your agents can run on it.
Fast to understand, quick to deliver, always adding value
“Sintesi designed and implemented our Notion workspace with impressive speed and a clear understanding of how a creative agency actually operates. The team adopted it without friction, which says everything. Would work with them again without hesitation.”
Andrea M. - Bakery Group
Managing Director
“Sintesi is one of the best agencies I've worked with. Super calm, cool and does the job to the best of their ability.”
Ryan Hall
Content Agency Owner
Why agencies hit a wall
Most agencies grow from solo freelancer to a small team before any systems are defined. When delivery ramps up, the founder becomes the bottleneck — everything runs through their head. That's the moment to get the business out of your head and onto a system your team runs without you.
Client delivery scattered
Projects, briefs, assets, and communication live across tools. Hard to track and impossible to standardize.
No single source of truth
Decisions get made on partial information. No reliable view of work, capacity, or performance.
Scattered AI makes it worse
Bolting AI tools onto a fragmented setup adds noise, not results — because the foundation isn’t there yet.
The agency operating system we build
One connected company brain with a clean database architecture and role-specific views — structured so your team actually uses it, and so AI can plug in without a rebuild. It scales with your pipeline, services, and team.
Core databases
- Clients & Accounts
- Projects & Deliverables
- Tasks & Sprints
- Content & Assets
Operational layer
- Services & SOPs
- Templates & Checklists
- Capacity & Utilization
- Quality Control
Executive layer
- KPIs & Dashboards
- OKRs & Goals
- Project profitability
- Hiring Pipeline
How each team uses it
Marketing
Content pipeline, briefs, brand assets, and publishing calendar. Collaboration with design and growth.
Service Delivery
Backlog, sprints, specs, QA, and post-mortems. Replace or complement Jira with tighter operations.
Partners & C‑level
OKRs, strategy, revenue dashboards, hiring plan, project profitability, board notes.
People & HR
Recruiting pipeline, scorecards, onboarding checklists, performance, and training hub.
Whole company
Living wiki and documentation. One source of truth for processes, decisions, and standards.
It's for you if
You're an agency of 5+ feeling the chaos, you can see that scattered AI is creating a problem instead of solving it, and you want a system your team will actually use — not a pretty template.
It's not for you if
You want a quick chatbot bolted on top of a mess you won't touch. If you're not willing to put your house in order first, we're not your team — and we say so upfront, not after.
Ready to get your agency out of your head?
Book a discovery call. We'll review your current setup and outline a pragmatic path to a company brain your team runs on.
Book a discovery call